Pricing

Virtual Accounting Advisors LLC provides a standard pricing and process. Our standard hourly pricing is $95/hour with a minimum 1 hour per month fee.

Processes

VAA is process driven, from initial meetings, to onboarding, to monthly and annual reporting.

Two women having a conversation at a table with laptops and coffee mugs in a bright room with large windows and green plants.

We start with an initial meeting to discuss needs of the client. In this meeting we gather information needed to determine the scope and phases needed to successfully implement.

Some clients may need a clean up, while others are up and running and just needing a transition. We will identify the needs with the clients help, develop a scope of work that we all agree on, determine an estimated time for each phase (cleanup, implementation-onboarding, ongoing support) and present to the client for approval before we start.

VAA has four main standards that support our success.

  • Knowledge

    Our knowledge of overall account and bookkeeping, software, and vision of end result tax and reporting is what makes us stand out from normal bookkeepers.

  • Processes

    We have standard processes that make every engagement successful. We start with meetings to identify needs, and develop a statement of work and agree on what needs to be done.

    We identify problem areas and come up with solutions to fix, with a smooth onboarding process that allows us to be productive quickly.

  • Controls

    We have a monthly and quarterly review process.

    Each client has a monthly checklist and review from the bookkeeper processing the work, and a quarterly review done by management to ensure a complete job.

  • Communication

    We provide monthly/quarterly reports to help clients manage their business.

    We are always available to answer questions or provide guidance or recommendations.

Services

  • Keep your financials accurate, organized, and up to date.

    Our monthly bookkeeping services include:

    • Transaction categorization and account reconciliation

    • Monthly financial statement preparation (Balance Sheet, P&L, Cash Flow)

    • Review of unusual activity and variance analysis

    • Cloud-based document storage and access

    • Provide your CPA or Tax Preparer with ALL necessary reports and backup

    Outcome: Clear financial visibility you can rely on month after month.

  • Streamline payments and maintain strong vendor relationships.

    Services include:

    • Invoice intake, processing, and approval workflows

    • Scheduled bill payments

    • Vendor management and communication

    • AP aging reports

    Outcome: Reduced errors, on-time payments, and efficient cash-flow management.

  • Improve cash flow and reduce outstanding invoices.

    Services include:

    • Customer invoicing and billing

    • Payment tracking and posting

    • Past-due follow-ups and reminder systems

    • AR aging reports

    Outcome: Faster payments and healthier revenue cycles.

  • Accurate, compliant payroll processing for your team using your preferred payroll

    provider service.

    Services include:

    • Weekly, bi-weekly, or monthly payroll runs

    • Direct deposit setup

    • Payroll tax calculations and filings

    • Year-end W-2 and 1099 preparation

    Outcome: Stress-free payroll operations that keep your team paid and your business compliant.

  • Behind on your books? We specialize in bringing accounts current.

    Services include:

    • Reconciliation of past months or years

    • Reorganization of chart of accounts

    • Correction of errors and duplicate entries

    • Preparation for tax filing or audits

    Outcome: Up-to-date financials and a clean foundation going forward.

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